Using the Address Book

Use the Web-Based Email Address Book to store frequently used addresses and information about the addressees listed. You can also import and export address-book listings in Microsoft Excel comma-separated values (CSV) format.

Sending a Message to Address Book Contact

To send an email message to someone in your address book, select "Addresses" from the Web-Based Email main menu; then use the alphabetic index or the search function to find the address. When you have located the address, check the box next to it and click "Email." This will open the "Compose New Email" window.

Import/Export Address Book

By creating a Microsoft Excel comma-separated values (CSV) file you can import address-book entries from other mail clients and accounts to your Web-Based Email address book. As well, you can export your Web-Based Email address-book listings to a CSV file, which can subsequently be imported to a another email program. A CSV file is a standardized file that most email clients are able to use to import and export address book files.

Exporting Address Book to CSV

To export your address-book entries to a Microsoft Excel CSV file, click "Export CSV"; then create a file name and select the file destination. The CSV file can then be imported to another email client or account.

Importing Address Book to CSV

Most other email programs allow you to export address-book entries to the CSV format. To import a CSV file to your Web-Based Email address book, use the "Browse" function to locate the file; then click "Import CSV." Next, review and map the CSV file's columns to the Web-Based Email address book columns. Web-Based Email will attempt to map the columns correctly, but you may use the drop-down menus to edit the suggested mapping. Before you import the address book entries, indicate how you want Web-Based Email to handle duplicate address book entries. Finally, click "Import CSV" to add the new entries to your Web-Based Email address book.

Adding New Contact

To add a new entry to the address book, click "Add New Contact." In the ensuing window, submit the information in the designated fields; then click "Add/Update Contact."

The "Quick Add" option allows you to quickly enter only the most basic information for a new contact: first name, last name, email address, and, optionally, nickname.

Checking the "Put people I reply to in my address book" option in the "Display Preferences" section of the "Options" menu will automatically add addressees to whom you reply to the Web-Based Email address book.

Distribution Lists

Use the distribution list feature to put together mailing groups. That way, you can create an address list and reach everyone on the list simply by sending your email message to the list name, instead of sending out individual messages. To create a distribution list, enter a list name in the "New List" entry field and click "Go." Next, enter the appropriate contacts to the distribution list. From the "Not on the distribution list" field to the left, select any names you wish to add to the list and click "Add." Conversely, you can remove names from the list by selecting them from the "On the distribution list" box on the right and clicking "Remove." You can add any addressee in your Web-Based Email address book to a distribution list.

Viewing and Editing Existing Contacts

To view or edit an existing contact in your address book, locate the address via the index or the search function. Then click "View" or "Edit." To add a contact to a distribution list, select the applicable list from the drop-down menu.

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